e-Governance Initiatives in Tiruvallur District

eDistrict Project

District e Governance Society (DeGS)

The District e-Governance Society has been registered on 03/05/2013 at Kanchipuram under the Tamil Nadu Societies Act and the rules made there under, Information Technology (eGov. II) Department G.O.Ms.No.3 Dated 25-01-2007.

eDistrict Guidelines for District e Governance Society (DeGS)

eDistrict is a State Mission Mode Project under the National e-Governance Plan. The project aims to target high volume services and bring the same to the door-step of the citizen. The project will enable the application for and delivery of Government services through Makkal Kanini Maiyam. Every service availed via Makkal Kanini Maiyam will be routed to the concerned departmental office for processing. The final output of the service can be availed from the Makkal Kaneni Maiyam which acts as a single-window system.

State Designated Agency (TNeGA) shall be the authority responsible for implementing the Project at the State level. At the core of the e-District implementation structure is the District e-Governance Society (DeGS), under the Chairmanship of the District Collector, which would be responsible for implementing the project at the District.

The service delivery would be based on a PPP model and “user charges” would be levied. Every service availed at Makkal Kanini Maiyam will have a “User Charge” associated with it. This “User Charge” will be shared between the Makkal Kanini Maiyam Owner and DeGS. The recurring expenses would be covered through the “user charges” recovered from service delivery.

eDistrict - Scheme Background

e-District is a State Mission Mode Project under the National e-Governance Plan. The project aims to target high volume services and undertake backend computerization to electronically enable the delivery of these services through Common Service Centres (CSC).

e-District has been envisaged by Government of Tamil Nadu as an automation of workflow and internal processes of District Administration with the possibility of seamless integration of various departments including Revenue, Adi Dravidar and Tribal Welfare, BC & MBC Welfare, District Social Welfare, etc. for providing services to the citizens. This project is of paramount importance to the State as it would help in creating an automated workflow system for the district administration and help in providing efficient department services through Common Service Centres (CSCs) as the primary front end channels envisaged under the NeGP program by Department of Information Technology (DIT), Ministry of Communication and Information Technology (MCIT), Government of India (GoI).

Scope of work

The scope of the program is to cover maximum Government to Citizen (G2C) and Government to Government(G2G) e-Services provided in the district through the use of ICT, the services in the district which are delivered through Taluk level are brought under the ambit of e-District. The program will be strategically planned to provide integration with ongoing/planned initiatives of the Government under NeGP such as TNSWAN, State Data Centers, e Services, Common Service Centers etc.

The e-District program will be implemented on a pilot scale where various departments and other e-governance initiatives in areas of Revenue, Social Welfare, etc. would be integrated. An integration of this kind will provide for seamless flow of information within departments reducing the dependence on manual processes and bringing in greater transparency in service delivery to the citizens

 eDistrict Project Implementation in the District

As per the direction of the Government, a Taluk Facilitation Counter (TFC) was inaugurated by the District Collector on 24/02/2014 in Tiruvallur Taluk covering all the 16 Revenue Villages of Tiruvallur Firka on a pilot basis.  Initially, 5 Revenue services were provided through the TFC namely, Community Certificates, Nativity Certificate, Income Certificate, First Graduate Certificate and Destitute Widow Certificate.

Subsequently, TNeGA deputed its officials to the Collectorate to impart Training on the eDistrict Project to all the Revenue officials involved namely, VAOs, RIs, Dy. Tahsildars, Tahsildars and RDOs in the District in Batches covering all the 11 Taluks.  Around 600 Revenue Personnel were trained in a period of two months.

On completion of the Training, Taluk Facilitation Counter’s(TFC) has been opened in all the remaining 10 Taluks in the District from 01/09/2014.  Further, Tahsildars were instructed to implement eDistrict Project in all the firkas of their respective taluk.  All the signing authorities were provided with DSCs by the TNeGA to enable them to digitally sign the generated certificates through the eDistrict Portal.

Approximately 950 School staff were also trained to handle the eDistrict Project w.r.t issue of Community, Nativity and Income Certificates to VI, X and XII Std. students by NIC officials.

Simultaneously, District NIC officials conducted Training to the PACCS and VPR CSC Operators at Collectorate.  TNeGA provided user credentials to the above CSCs in the eDistrict Portal. 

Meanwhile, Government instructed to start CSCs through TACTV in all the Rural Taluks in the District.  Accordingly, 12 Centres were inaugurated in 6 Rural Taluks namely, Tiruvallur, Uthukottai, Tiruttani, Pallipet, Ponneri and Gummidipoondi.   

As per the instruction of the Government, ELCOT has inaugurated 10 CSCs in 5 Urban Taluks in the District namely, Ambattur, Maduravoyal, Madhavaram, Poonamallee and Tiruvottiyur. 

Thus, all the 11 Taluk Offices in the District are equipped with full-fledged CSCs. Right now, they are providing services such as Community Certificate, Nativity Certificate, Income Certificate, First Graduate Certificate and Destitute Widow Certificate.

Moreover, Measures are being taken by the District Administration to start the Social Welfare Module of eDistrict Project at all the 14 Block Development Offices. Hence, various Social Welfare Schemes such as

1.      Moovalur Rammamirtham Ammiyar Ninaivu Marriage Assistance Scheme

2.      Dr. Muthulakshmi Reddy Ninavu Inter caste Marriage Assistance Scheme

3.      EVR Maniammiyar Ninavu Widow Daughter Marriage Assistance Scheme

4.      Dr. Dharmabal Ammiyar Ninaivu Widow Re- Marriage Assistance Scheme

5.      Annai Theresa Ammiyar Ninaivu Orphan Girls Marriage Assistance Scheme

6.      Girl Child Protection Scheme

Comprehensive Public Services Delivery System (CPSDS)

Tiruvallur District administration has implemented a very innovative Comprehensive Public Services Delivery System (CPSDS) consisting of very quick, reliable, and responsive delivery of services to people and quick and effective redressal of their grievances.

This includes presenting of petition by the people through all possible modes such as, in person, on line through e-mail. The delivery of services is assured to the petitioners within the time indicated as per citizens’ charter. For petitions received through e-mail, online,  petitioner can view replies using online website (http://onlinegdp.tn.nic.in).

Services offered by the District Administration

Various Government Departments under the District Administration offer a large number of public services to the general public through the Office of the District Collector, Four Revenue Divisional Offices, 11 Taluk Offices, and 14 Block Development Offices in the Tiruvallur District. These services include various certificates such as Birth & Death certificates, income and community certificates etc, and provision of benefits under poverty alleviation schemes.

Under the existing system, general public usually approach the concerned Officers in the above offices’ with their requests for services for which they have to spend a lot of time and have to incur expenditure on travel etc. Further, they are forced to take a day off from their regular work, which results in loss of daily wages for that particular day. To overcome such hardships to general public, a totally new and innovative system of sending petitions to the concerned offices and delivery of services has been introduced in Tiruvallur District. The new system focuses on process improvements and introduction of new monitoring and supervision mechanisms using electronic governance to improve access to and delivery of services to the people. The details of this new system are explained below.

Detailed Description of CPSDS

Online System for Grievance Day Petitions

General public usually gather at the Collectorate and other Government offices in the district every Monday to submit their grievance petitions directly to the District Collector. This day is aptly named in Tamil as ‘Manu Needhi Naal’. District Collector himself goes through the gist of the petition and immediately calls the concerned Officer who is present in the meeting to take further action on the grievance.

Though this system was computerized earlier, a new system has now been introduced to make it completely online for the benefit of the general public. Accordingly, with the help of NIC, Tamil Nadu State, a web-based system has been designed with the following URL http://tiruvallurgdp.tn.nic.in/gdp for district officers, and http://tiruvallurgdp.tn.nic.in/online for general public. For district level officers, a unique user name and password has been created to access the system for feeding reply and other related activities. However, general public can directly submit their requests by accessing the above URL.

From 7th of January 2008, the system has been switched over completely to online mode through which the petition received from the petitioner is directly marked to the concerned officer. Suitable reply for the petition has to be duly entered by the concerned officer. Spl. Deputy Collector (Social Security Scheme) is authorized either to accept or reject the reply entered by the concerned officer. In case a petition is rejected, the concerned officer will have to re-enter a suitable reply for the petition as it will be marked as pending against his / her name. Similarly, if a petition marked by the Assistant in the Spl. Deputy Collector (Social Security Scheme) Section is not related to that office, then he/ she may mark it to the intended Office by writing appropriate message in the reply column.

Now, as per Govt. direction, the URL has been changed as http://onlinegdp.tn.nic.in/admin for district level Officers’ and http://onlinegdp.tn.nic.in for general public as the Online System has been extended to all the Districts in the State.

Comprehensive Coverage of all Types of Petitions

Provision has been made in the software for the public to feed various types of grievance petitions received by the district administration. On receipt of petitions, they are entered online in the appropriate file as noted above and marked to the officer concerned for taking further action. The officer concerned has to take immediate action and feed the reply through the computer so that the disposal of the petition could be known immediately.

The petitioner can also verify the status of his/her application as to whether it is disposed off or pending with period of pendency by entering into the website, http://onlinegdp.tn.nic.in . The petitioner can access the reply given to his/ her petition by entering the application number given to the petition in the acknowledgement. Replies are also sent through post to the applicant.

Mass Contact Programme

Every month Mass Contact Programme is being conducted by the District Collector and the District Revenue Officer in selected villages, the public can meet and submit petitions on various requests on the spot to the District Collector. All these petitions are computerized in the website http://onlinegdp.tn.nic.in . The petitioners can know the status of their petitions through this website.

Agriculture Grievance Day

The District Collector is also conducting Agricultural Grievances Day every month to redress the grievances of the agriculturists, all petitions received on that day are computerized and action is taken immediately. Replies are sent to the petitioners through post. They can also see the reply online.  During the grievance day meeting, all petitions given previously are discussed and are replied to the satisfaction of the petitioners.

Information centre  in all RDO’s , Taluk and BDO Offices

An Information Centre has been opened in the Revenue Divisional Offices(4), Taluk Offices(11) and Block Development Offices(14) in Tiruvallur District to receive petitions. All petitions are entered in computer and acknowledgement slips are given to the petitioners. Certificates for which enquiry is not necessary are given @ 3 p.m. on the same day itself in the Information Centre. In other cases, the date and time on which replies would be given are noted in the acknowledgement given to them and the applicants can receive them on the prescribed date without any difficulty and delay. The petitioner can know the status of his request through the website noted in the acknowledgement.

Electronic File Processing System (EFPS)

Each Tapal received by the District Administration is allotted a computer generated unique number using this system. Further, it is being marked to the concerned Assistant at the input level itself. The concerned Assistant has to initiate action on the file through computer only. He has to mark to the next higher authority who in turn will forward to the ultimate authority who is empowered to take final action on it. This is definitely a boon to the District Administration as it has completely removed usage of stationery. The System is in operation since March 2008.

Upon its successful launch in the Revenue Department, it has been extended to all other Departments as per the direction of the then Collector. All files in the Collectorate building are processed only through computers. Now, the Government has issued a GO to the effect that all other Districts in the State to follow this System with immediate effect. At present, Ambattur Taluk Office is using EFPS System.

Online District Revenue Administration Review Meeting

Collector use to conduct a monthly meeting of officials from Revenue and other Departments to review the progress made by the concerned in the various welfare Schemes of the Government. District Administration will collect the data from its sub-ordinate offices before the actual meeting. As per the directive of the then Collector, an online system (http://intra.tn.nic.in/revenue/dra ) was developed by NIC to collect the data from the Revenue Divisional Offices and Taluk Offices. This has evoked positive response from the District Administration for its paperless mode of operation. System is successfully in operation since March 2008.

Tamil Nilam

Land Records Software is in operation in all the 9 Taluk Offices in the District. All Patta transferes with or without Sub Divisions are being carried out using the Software. KRP is authorised to generate and issue the A-Register Extract and Chitta Extract to the public after obtaining Signature from the Authorised Signatory for which a nominal fee of Rs. 20/= is charged per copy as per Govt. direction. Further, provision is given in the Tamil Nilam Software for entering the Petition details as received from the public.

Two Acre Land Assignment Software

Two Acre Land Assignment Software was developed by NIC-TNSC which keeps track of beneficiary details, type of land whether encroached or Non-encroached etc. During the Phase I operation, all taluk officials entered the details at the District Computer Section in a centralised manner. However, subsequent phases were carried out at the respective Taluk Office itself.

House Site Patta Assignment Software and House Site Survey Software

The Software was developed by NIC-TNSC which keep track of beneficiary details, type of land whether encroached or Non-encroached etc. As in the case of Two acre Land Assignment, Phase 1 details were entered at the District Computer Centre in a centralised manner. However, subsequent Phases were entered at the respective Taluk Office.

Land Lease Information System

This is also a part of the Tamil Nilam Software developed by NIC-TNSC. It keeps track of Land Lease details in Taluks in the District.

Computerised Jamabandhi Accounts System

Tamil Nilam Software is in operation in all the nine taluk offices in the District since 2003 and in the newly created Madhavaram Taluk Office since December 2009. District Administration conducts Jamabandhi in all the taluks under the chairmanship of senior Revenue officials during the month of May / June of every year. The computerised Jamabandhi Accounts system implemented in all Taluks.

Online NSAP Software (http://nsap.nic.in)

Online NSAP Software which keeps track of beneficiaries details pertaining to IGNOAP, IGNDWP and IGNDPS Schemes.

Collabland Software

Collabland Computer Centre was inaugurated by the then Collector during March 2009. At present, 20 computers including one Server, Printers and Plotters are in full use in the Centre. FMB work related to Pallipet Taluk was taken up during March 2009 and completed in March 2011. The then COSS personally visited the Office to monitor the progress made in the FMB computerisation. Now, Tiruttani Taluk FMB maps are being computerised using the latest CollabLand Software.

Online BC/ MBC Scholarship System

NIC-TNSC, Chennai has developed an Online System (http://escholarship.tn.gov.in/edistrict_bcmbc/) for maintaining the students details, scholarship details including Hostel Fees etc. for the benefit of BC/ MBC Department as per the direction the Director. Accordingly, a training program was conducted at the Collectorate to all the staff of Arts & Science Colleges and Professional Colleges in the entire District during November 2009. Computerised disbursement of Scholarship System was implemented from December 2009 onwards. Similarly, refresher training was conducted to the staff of all the above institutions in the District for Renewal of Scholarship through Online System at the Collectorate in the month of July 2010 for Renewal of Scholarship to old students.

Online Adi Dravidar Tribal Welfare Scholarship System

Similarly, NIC-TNSC, Chennai has developed an Online System (http://escholarship.tn.gov.in/edistrict_adw/) for maintaining the students details, scholarship details including Hostel Fees etc. for the benefit of BC/ MBC Department as per the direction the Director. Accordingly, a training program was conducted at the Collectorate to all the staff of Arts & Science Colleges and Professional Colleges in the entire District during August 2010. Computerised disbursement of Scholarship System was implemented from September 2010 onwards.

Payroll System

Payroll System developed by NIC-TNSC, Chennai is in operation in all the State Government Departments since 1999. Updated Versions of the Software is implemented as soon as new version is released by NIC-TNSC. Currently, latest Payroll version is in operation in the entire District. Payment is made through ECS since 2004. VI Pay Commission Arrears was calculated and disbursed in installments through ECS using the Arrears Software developed by NIC-TNSC.

Treasury Computerisation

When ECS was implemented in 2004, all DDOs’ in the District had to process their Salary and Non-Salary Bills through the Payroll Software and submit the Bills in a floppy along with a hard copy to the respective Treasury/ Sub-Treasury. Using Verification Software for clearing the Bills through ECS. Similarly, pension payments are also done through ECS at Treasury and Sub-Treasury Offices using e-Pension Software.

RTO computersiation

NIC has developed Vahan and Sarathi Software for issue of computerised Driving and Vehicle Licences to the public since 2005. Software is in operation at RTO Tiruvallur, RTO RedHills, Unit Office Poonamallee and Unit Office Ambattur. This has led to transparency in the daily activities at all the above Offices.

Online Certficates Monitoring System

All types of Certificates such as Birth, Still Birth, Death, Nativity/ Residential, Community, Legal Heirship and Income issued at Taluk Offices are processed through the Online Software developed by NIC-TNSC, Chennai since 2008. All Certificates are entered in the Computer in the above portal by making use of their Username and Password and an unique Computer No. is allotted to each Certificate. Same is separately maintained in a Register by the concerned official. Whenever, additional copies are required by the public, it can be easily generated by providing the computer No. of the particular Certificate using taluk login.

Online e-Tenders System

NIC-TNSC has developed an online e-Tenders System (http://www.tenders.tn.gov.in/publish) for the Phase I Users of various Departments in the State Government through which tender related documents can be uploaded in the online mode. Each Department is provided with a unique User ID and Password with which user can login into the Online System and host their Tender documents for the benefit of the bidders. Rural Development, TASMAC etc. are some of the Departments utilising the above facility. Various Municipalities in the District are using Phase II e-Tenders System in which all tender related transactions such as Invitation, Bidding and Allotment etc. are being carried out in the Online mode itself. To accomplish this all Municipal Commissioners are issued DSCs by NIC, New Delhi.

Video Conferencing System

NIC, new Delhi has provided VC equipments such as 29" TV, TV Trolley, VC System etc. to all the Districts in the State through which Head of Departments can review the work progress at the remote place from Chennai itself. Previously, this facility was provided through VSAT. However, of late, same is provided through NIC’s leased line network.

TAMIL NADU STATE WIDE AREA NET WORK (TNSWAN)

State Wide Area Network has been identified as one of the core e-Governance back bone infrastructure by National e- Governance Action Plan (NeGP). DIT, GOI has issued guidelines for setting up of State Wide Area Network and also extended partial financial support to the States. GOI has approved the SWAN proposal of TamilNadu during April 2005 for the project. GOTN has given administrative approval vide G.O Ms.No.11 dated 27.10.2006 of IT Department towards setting up of TNSWAN.

TNSWAN core network has 708 nodes ( POPs- Point of Presence), which was created at the Secretariat, Rajbhavan, DGP office, Commissioner of Police, Corporation of Chennai, Governement Complexes such as DPI,DMS,Ezhilagam,Panagal Building and Kuralagam at Chennai and at the Collectorates, Revenue Divisional Offices, Taluk offices and Block Development office. This Network will link all the Government departments to provide Voice, Data and Video connectivity for improving the delivery of services to the public and for improving the response-time and transparency.

ELCOT is the implementing agency of the project.HCL Infosystems Ltd is the consultant of the project. Tata Consultancy Services is the Operating Agency of the network, who has set up and maintaining the network on BOOT (Build ,Own, Operate and Transfer) basis over a period of 5 years. BSNL is the bandwidth provider of the network. The Network is being centrally operated, managed and maintained by TCS from the Network Operating Centre(NOC), Perungudi. A 24x7 help desk is operational at NOC by TCS and BSNL has a dedicated help desk at Trichy.

The core back bone network has successfully commissioned and the the BOOT operation has commenced with effect from 1.12.2007. The TNSWAN project was formally inaugurated by the Hon'ble Chief Minister of Tamil Nadu & Hon'ble Minister for communications & I.T,GOI on 08.04.2008. TamilNadu is the first State,which has commenced the BOOT operation of the Network in the country.

The core network is being operated and maintained by TCS, the Operating Agency. The sites are being maintained by the respective Office( Collectorate/RDO/TLK/BDO). Any site issue at the POP is brought to the knowledge of the nodal officer of that POP appointed by the District Administration. The Operating Agency and ELCOT together with the co-ordination of the respective nodal officer to set right the issue for the smooth running of the network to provide uninterrupted services to the end user.

As of today, around fifty plus Government applications are running through the network. Also, Inauguration of the various schemes through Video Conferencing by the Hon'ble Chief Minister is being done through TNSWAN.

Horizontal Connectivity

Government Departments have to get connected to the TNSWAN POPs to come under the SWAN intranet, to roll out their applications and also to avail other services such as voice, internet, Video Conferencing etc. TamilNadu is the first State, which has gone for the horizontal connectivity through an open tender process.

ELCOT has floated a open rate contract tender for horizontal connectivity. ELCOT has finalized three Network Integrators, viz., Bharath Electronics Ltd, Tata Consultancy Services Ltd, and HCL Info systems Ltd. through this tender to provide horizontal connectivity to about 5000 Government offices. BSNL is providing the bandwidth for the horizontal offices at the same rates, that was finalized for the core network. To provide connectivity to the Government Departments, the existing networking hardware in the POPs have to be upgraded. Hence, ELCOT has finalized one Network Integrator, Wipro Ltd through this tender for up gradation of TNSWAN POPs and the work of upgradation of POPs is under progress.

As of today, horizontal connectivity network is under operation at 210 offices of Commercial Tax, 74 offices of TWAD, 48 hospitals (TNHSP), TN e-Governance Agency, State Health Society and AGS office.

Work is under progress for Employment & Training (Training wing-67), Forest(96), TNHSP(222), Medical services Corpn.(25), Transport(141), Municipal Administration(165), Industries (68) and IAMWARM project.(53)

Work orders have been issued to the Network Integrators for giving connectivity to Treasuries and Account Dept.(247 ), Employment & Training (Employment wing-48), Registration(700), Forest (12), TNHB (19), Survey (25) departments and NIC (2).

Broad Band Connectivity

ELCOT has floated a open rate contract tender for Broad Band connectivity and finalized BSNL as the service provider for the same. As of today, broad band connectivity work orders have been issued to BSNL to provide Broad band service to 2364 offices and 4036 schools.

Main Frame Data Centre

The functional testing of the TNSWAN (Tamil Nadu State Wide Area Network) was completed by July 2007. During that period, DIT ( Department of Information Technology), Government of India was working on the guidelines to set up the State Data Center throughout the country. In this situation, ELCOT has taken a proactive initiative to set up a Data Center with two Linux complaint enterprise class Main Frame Servers adjacent to the NOC (Network Operating Centre) to roll out the e-Governance applications of the Government through TNSWAN. The Data Centre has commissioned as on 29.02.08. Main Frame Servers have been commissioned adjacent to the Network Operating Centre (NOC) of TNSWAN at ELCOT Premises, Perungudi to meet the immediate requirement of the Departments to roll out their applications through TNSWAN. The Mainframe Data Centre was formally inaugurated by the Hon'ble Chief Minister of TamilNadu & Hon'ble Minister for Communications & I.T, GOI on 8.04.08.

The following applications are running on the Main Frame Servers.

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Family Card Project.

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e-Gov..Web Portal of Chennai Corporation.

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PDS on line Billing (RCS)

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MGR Medical University (Examination server)

e-Service Centre at the Collectorate

To establish an e-Service Centre for the benefit of general public at the Collectorate was initiated by NICSI, New Delhi. The newly constructed e-Service Centre was inaugurated on 03/06/2008. Two high end Servers and seven Clients were supplied by NICSI, New Delhi with LAN equipments. Initially, A-Register and Chitta Extracts of taluks anywhere in the District were generated using the TNSWAN connectivity and given to the Public on payment of the prescribed fees by the Government. This was done after verifying the authenticity of the owner of the Land. Spl. Tahsildar (Refugees Section) was given the responsibility of verifying and signing the extracts. Now, the Head Assistant, Record Section is vested with that power.

Further, GDP Petitions received from general public every Monday are being fed using the Online GDP Software at the e-Service Centre. Further, any other important work relating to Election, DRDA, RTO and Police are being carried out at the e-Service Centre with prior permission from the District Administration.

The various e-Governance initiatives described above are a totally new, unique and highly innovative in nature implemented by the Tiruvallur district administration to improve the delivery of Government services to the people and to provide a transparent, complaint free, and responsive administration to the public. It has been highly appreciated by the people, Media, and the Government.

COMPUTERISATION OF LAND RECORDS

Land is the habitat of man and its wide use is crucial for economic, social and environmental advancement of all countries. Although it is part of natural human heritage, access to land is controlled by ownership patterns. It is partitioned for administrative ease and used in many ways. More recently, the need for thoughtful and careful stewardship of land, together with intensive use and management of its resources, has emerged as a matter of major global concern.

Access to Land Records is very limited and people are ignorant of the existing system. Even for simple transfer of ownership from father to his own son, the process consumes lot of time and energy. Hence, it is high time to go in for computerization of Land Records.

Land information is vital for making decisions related to land investment, development and management. It involves making fundamental policy decisions about the nature and extent of the investments in the land. Land Information System is giving support to the District Administration by providing information about the land and its resources.

WHY COMPUTERIZATION OF LAND RECORDS?

In view of the large volume of data it is becoming extremely difficult to effectively monitor the transactions and manage the information flow through conventional manual system. Computer based Land Records Information System is helpful to:

    1. Ensure proper maintenance of Land Records
    2. Furnish copies of Patta (Record of Rights) to the Holders speedily and in legible form
    3. Minimize tampering of Land Records and maintain accuracy
    4. Easy retrieval of records
    5. Proper updation of records on land transfers.
    6. Integration of data with Geographical Information System (GIS).

SUBJECTS TAKEN UP FOR COMPUTERISATION

1. Land Holding Details (A-Register)

The land holding details (A-Register) is a permanent register of each village which is having the details of Survey Number, Subdivision Number, Type and Category of the Land, Extent of the land, Rate of Cess, Total Cess, Patta Number, Owners Details and Usage of the land. Survey Department is the authority for maintenance of this register.

2. Land Ownership Details (Chitta)

This is maintained by Village Administrative Officer (VAO). This register has details such as Patta Number, Land Owner name (Pattadhar), his address and the Land Survey number.

3. Patta Transfer

The transfer of lands can occur in two ways:

    1. Transferring the land ownership to another buyer

    2. Transfer of land ownership to legal heirs.

The name transfer may involve sub divisions in the existing land area.

4. Sub Division Details

Land parcels are basically divided and maintained using Survey Numbers and its Sub-division Numbers. This occurs when a portion of the land is transferred to a new owner or to the assignee.

5. Changes in Classification

Classification of a particular piece of land is done through settlement. Due to prevailing conditions, if the authorities feel that it is necessary to change the classification of land such as Porambokku into Natham , Wet into Dry, etc., then the changes are carried out accordingly in this register.

6. Land Assignment

Assignment of Government Porambokku (Wasteland), in favour of the eligible persons either free of cost or on collection of market value is called Assignment

7. Land Acquisition

Compulsory acquisition of any patta land for any public purpose, subject to the Land Acquisition Act, is called Land Acquisition.

8. Land Relinquishments

Giving up of title over any land by the Land Owner in favour of the Government or Local Bodies is called Relinquishment.

9. Land Alienation

Transfer of any Government land in favour of any Government Department or Local Bodies or Quasi Government organisation is called Land Alienation.

10. Land Encroachment

Encroachment of Government land or land owned by local authority such as Panchayat, by a person or group of persons is called Encroachment.

11. Land Revenue

It is the tax levied by the State Government for each Fasli year based on Tharam (Quality) and Classification. Local Cess and Local Surcharge are added with the basic land tax.

12. Land Settlement

Finalisation of each Survey Number indicating sort, tharam and classification of each piece of land and its ownership details.

13. Adangal

Adangal is the Village Account No.2 which is maintained for each Fasli year by the VAO. It contains details about each piece of land in a particular village, the crop that is raised and its condition.

The Land Holding Details (A-Register) and Land Ownership details (Chitta) are the Master Records. The other records are updated depending on the transactions.

Objectives of Touch Screen Kiosk

  • Integrate this with information on OAP/ Destitute

  • Integrate this with Birth and Death Certificates

  • Integrate this with Information on Guideline values (Registration fee)